Vertical Talent is seeking an experienced Legal Billing Specialist to support a U.S.-based law firm. Prior legal industry

experience is mandatory. Candidates whose resumes do not clearly demonstrate previous experience working at a law

firm or supporting legal clients will not be considered. The role focuses on legal billing, trust accounting, accounts

receivable, payment processing, and collections.

Key Responsibilities

- Manage the monthly billing cycle, ensuring invoices are reviewed, prepared, and sent by the 5th of each month.
- Support the monthly financial close process by reviewing billing records, payments, revenue, and outstanding balances.
- Verify time entries, expenses, and billing details for accuracy and completeness.
- Identify and resolve billing discrepancies before invoices are issued, and maintain accurate client and account records.

Trust Accounting & Reconciliations

- Monitor client trust account balances and ensure transactions are properly recorded.
- Verify that transfers of earned and properly billed fees from trust accounts to operating accounts are accurate and documented.
- Reconcile trust balances, deposits, payments, and related financial records; investigate discrepancies and maintain accurate individual client balances.
- Follow established accounting procedures and applicable trust accounting requirements.

Payment Processing & Accounts Receivable

- Monitor incoming payments and payment notifications.
- Promptly contact clients when recurring credit card payments are declined and request updated payment information when necessary.




- Apply payments accurately, maintain up-to-date accounts receivable records, and monitor outstanding balances.
- Investigate payment discrepancies, refunds, and chargebacks and ensure appropriate follow-up.

In-House Collections

- Manage initial collection efforts before accounts are escalated to external collection providers or legal channels.
- Prioritize collection activities based on the age and amount of outstanding balances, payment history, and recovery potential.
- Contact clients by phone, email, and written correspondence regarding overdue balances.
- Document collection attempts, client responses, disputes, and next steps.
- Coordinate with internal stakeholders when additional action or escalation is required.
- Prepare reports on outstanding balances, collection activity, and account status.

Required Qualifications

- At least 3 years of relevant accounting or billing experience, including prior experience working in a law firm or supporting legal clients. This legal experience must be evident on the candidate's resume.
- Prior legal industry experience is required. Candidates must be able to describe the length of their legal-sector experience and the responsibilities they handled.




- Experience preparing invoices, reviewing financial records, and reconciling payments; direct legal billing experience is strongly preferred.
- Strong Microsoft Excel skills.
- Professional English communication skills, including the ability to conduct client calls and discuss outstanding payments.
- Excellent attention to detail, organization, and follow-through.
- Ability to manage multiple priorities independently, meet recurring deadlines, and communicate effectively with cross-functional teams in a remote environment.

Preferred Qualifications

- 5 or more years of relevant experience.
- Direct experience in a law firm or supporting legal clients is required and must be evident on the resume.
- Direct legal billing and/or trust accounting experience is highly preferred.
- Familiarity with Filevine, QuickBooks, or comparable accounting and practice-management systems.
- Experience managing high-volume monthly billing and month-end close activities.
- Previous experience with pre-litigation collections or client account recovery.

Systems & Tools

- Filevine: Familiarity preferred.
- QuickBooks: Experience beneficial.
- Ability to learn new accounting and practice-management systems.
- Work modality: Fully remote.
- Schedule: Monday through Friday, 8:30 AM to 5:00 PM Eastern Time.
- Collaboration: Work closely with internal leadership and relevant team members to maintain accurate financial records and complete billing and collections activities on time.

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📌 legal billing specialist (Barranquilla)
🏢 Vertical Talent | Talent that builds
📍 Barranquilla