JOB DESCRIPTION

Satellite Teams is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive support to a busy executive. This role requires someone who thrives in a fast-paced environment and can effectively manage schedules, communications, travel arrangements, meeting preparation, and administrative projects.

The idóneo candidate is a strong communicator, exceptional multitasker, and trusted professional who can anticipate needs, maintain confidentiality, and help ensure daily operations run smoothly. The Executive Assistant will serve as a key point of coordination between the executive and internal and external stakeholders while supporting business priorities and special projects.

RESPONSIBILITIES

· Manage complex calendars, appointments, meetings, and executive schedules across multiple priorities and time zones.

· Coordinate and resolve scheduling conflicts while ensuring efficient use of executive time.

· Screen, prioritize, and respond to emails, phone calls, and other communications on behalf of the executive.

· Serve as a professional point of contact between the executive and internal or external stakeholders.

· Draft, edit, and proofread emails, correspondence, reports, and business documents.

· Plan and coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and itineraries.

· Prepare expense reports and assist with travel-related documentation and reimbursements.

· Organize and prepare meeting agendas, briefing materials, presentations, reports, and supporting documents.

· Attend meetings when required, document key notes, action items, and follow-up tasks.

· Track deadlines, commitments, and ongoing projects to ensure timely completion.





· Maintain organized digital files, records, and confidential business information.

· Support special projects and administrative initiatives as assigned by leadership.

· Collaborate with cross-functional teams to gather information and ensure smooth execution of business activities.

· Demonstrate sound judgment, discretion, and professionalism when handling sensitive or confidential matters.

QUALIFICATIONS

· Proven experience as an Executive Assistant, Personal Assistant, Senior Administrative Assistant, or similar executive support role.

· Strong experience managing complex calendars, executive schedules, and meeting coordination.

· Demonstrated experience handling executive communications, stakeholder management, and professional correspondence.

· Experience coordinating travel arrangements, itineraries, and expense reporting.

· Strong organizational, planning, and project coordination abilities.

· Excellent written and verbal English communication skills.

· Ability to prioritize multiple tasks and work independently in a remote environment.

· High level of professionalism, discretion, and confidentiality.

· Strong attention to detail and problem-solving skills.

· Proficiency with Microsoft Office, Google Workspace, calendar management platforms, and virtual meeting applications.

· Experience preparing presentations, reports, meeting materials, and executive documentation.

· Ability to anticipate executive needs and proactively address challenges before they arise.

· Comfortable working a Monday-Friday, 10:00 AM-6:00 PM EST schedule in a fully remote environment.

· Experience supporting business owners, founders, C-level executives, or senior leadership teams is highly preferred.

Job Types: Full-time, Permanent

Work Location: Remote

📌 Recruiter (Colombia)
🏢 Satellite Teams
📍 Colombia