Hello, potential PriceSmart candidate. We’re on a mission to hire the very best, and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize the greatest contributions to the company can come from anywhere in the organization, and we know that the next one could be yours

We are seeking a highly organized, detail-oriented, and proactive Documentation Specialist to support the Buying team with product and supplier documentation, new item setup, regulatory requirements, and import-related processes. In this role, you will work closely with Buyers, suppliers, and cross-functional teams to ensure that all required information and documentation is accurately collected, entered, reviewed, and completed within established timelines.

The Documentation Specialist will play a key role in supporting the smooth setup of new products and suppliers, following up on missing information, coordinating documentation with internal departments, and ensuring compliance with the requirements necessary for product importation into our clubs.

What's unique about this job (What you’ll do)

- Support the Buying team with the documentation and administrative activities required for new item setup.
- Interface with Buying personnel and the supplier community to obtain required product and supplier information.
- Collect, review, and follow up on missing information and documentation to ensure timely completion of processes.
- Coordinate documentation for the setup of new suppliers and/or updates to existing supplier information.
- Review completed documentation and data to verify accuracy, completeness, and consistency.





New Item Setup & Data Entry

- Enter and maintain data required for the creation of new items.
- Obtain the documentation necessary to facilitate new product setup and meet regulatory requirements for importation.
- Ensure that required data points are accurately entered and updated within established timelines.
- Follow up proactively on outstanding information to prevent delays in new item setup.

Compliance & Cross-Functional Coordination

- Work with Duties, Registration, and Quality Control departments to follow the required documentation workflow for new item setup.
- Support the completion of COC and other compliance or regulatory requirements necessary for product importation.
- Coordinate and track documentation throughout the process to ensure that required steps are completed accurately and on time.
- Assist in identifying missing or incomplete documentation and coordinate with the appropriate teams for resolution.
- Understand department-related calendar events and deadlines in order to prioritize tasks appropriately.
- Maintain strong follow-up on pending documentation, supplier information, and product setup activities.
- Respond in a timely manner to requests for information and documentation.




- Manage multiple tasks and priorities while maintaining accuracy and attention to detail.
- Work effectively under pressure and within established deadlines.

Digital Content & Systems

- Review and validate new item submissions on PriceSmart.com.
- Utilize Microsoft Word and Excel to support documentation, data entry, tracking, and reporting activities.
- Knowledge of the AS400 operating system is helpful but not required.
- Adapt to changes in systems, processes, and business requirements.

Additional Responsibilities

- Perform other duties and responsibilities as assigned.
- Support the Buying team and related departments as business needs arise.
- Protect PriceSmart assets and work tools at all times.
- Adhere to and apply PriceSmart policies and procedures.
- Adhere to and apply the Company’s Code of Conduct and Ethics.
- Follow PriceSmart safety, prevention, and security guidelines.
- Promote PriceSmart’s business philosophy, including the Six Rights of Merchandising.

Bring your passion and expertise (Who you are)

- Bilingual in English and Spanish is required.
- Proficiency in Microsoft Word and Excel.
- Excellent communication and interpersonal skills.
- Strong organizational skills and attention to detail.
- Strong follow-up skills and a sense of urgency.
- Ability to work independently while meeting established deadlines and objectives.
- Ability to work effectively with others in a team-oriented environment.
- Strong mathematical and analytical skills.
- High level of accuracy and attention to detail.
- Ability to manage multiple priorities and work effectively under pre

📌 Documentation Specialist (Bogotá, D.C.)
🏢 PriceSmart
📍 Bogotá, D.C.