Position overview

Our Founder and CEO, receives more than a hundred emails a day and countless requests for her time. As her Executive Assistant, you will be her right hand and the first person she meets every day. You will protect her time, make sure nothing important falls through the cracks and be the bridge between the CEO, our leadership team and the people who want to work with Navi.

This role is for someone calm, organized and warm, who brings clarity to a busy day and represents the CEO and Navi with professionalism.

Core responsibilities

1. Inbox and daily priorities
2. • Manage the CEO’s inbox through delegated access: sort what matters from the noise, flag what needs her and make sure no important email gets lost.
3. • Lead a daily check-in with the CEO at 8:00 AM Arizona time with the day’s priorities, deadlines and the context she needs.
4. • Draft emails in the CEO’s voice for her review. Once she trusts your judgment and tone, usually after the first 60 days, you will send emails on her behalf.
5. • Follow the CEO’s mentions and pending approvals across the company’s Asana projects.
6. Calendar and scheduling
7. • Manage the CEO’s calendar across time zones, including internal meetings, partner meetings, client visits, events and travel.
8. • Protect her priorities: client visits come first, and quarterly priorities may call for fully blocked days.
9. • Coordinate logistics for conferences, panels, podcasts, award ceremonies and trips.
10. First point of contact and meeting filter
11. • Take first meetings with vendors, agencies and potential partners who want to meet the CEO, and decide whether they should reach her.
12. • Route each opportunity to the right person: the CEO, operations, nursing leadership or another department.
13. • Serve as the point of contact for scheduling and logistics with partners,



media contacts and award committees when the CEO is unavailable.
14. Bridge across the leadership team
15. • Work alongside the executive team and keep information flowing between departments.
16. • When the CEO travels, coordinate with our operations leader to keep everything moving.
17. Awards, media and records
18. • Support award nominations, speaking engagements and media requests, including bios, talking points and materials, all reviewed and approved by the CEO.
19. • Keep contracts, forms, certifications and CEO’s professional information organized and up to date.

Requisitos y Experiencia Requerida

Requirements

- 1+ years of experience as an executive assistant supporting senior leaders.
- Professional-level English, written and spoken. You will draft correspondence on the CEO’s behalf, so clarity and warmth in writing matter.
- A calm, positive and organized communication style: you speak clearly and at an unhurried pace, lead with priorities and deadlines, and give context.
- Exceptional discretion with sensitive business and personal information.
- Excellent calendar, inbox and scheduling management across time zones.
- Proficiency with Google Workspace, Asana and Slack.
- A professional presence on camera. Cameras are on for internal and external meetings.
- Availability from 8:00 AM to 5:00 PM Arizona time (10:00 AM to 7:00 PM Colombia), plus occasional availability on chat for quick, urgent questions.
- Reliable internet and a quiet, professional remote workspace.

Nice to have

- Experience supporting U.S.-based executives and familiarity with U.S. business, including basic HIPAA awareness.
- Background in healthcare, home care or another mission-driven company.
- Experience coordinating podcasts, speaking engagements or events.
- Comfort with AI tools, especially Claude.
- Light content support: proofreading, formatting presentations or working in Canva.

📌 Asistente Ejecutivo/a del CEO (Colombia)
🏢 DISRUPTIA OFICIAL
📍 Colombia