Location: 100% Remote

Schedule: Monday–Friday, 9:00 AM–5:00 PM New York time

Industry: Home Healthcare

About the PositionWe are looking for a responsible, organized, and detail-oriented HR Assistant to join a home healthcare agency in New York.

This position focuses on employee documentation management, communication, and administrative support. You will be responsible for monitoring the expiration dates of employees' medical documents, contacting employees to remind them about upcoming renewals, collecting required documentation, and maintaining accurate employee records.

The idóneo candidate is proactive, comfortable making outbound calls, able to manage a high volume of administrative tasks, and confident communicating with employees in both English and Spanish.

Requirements

- Fluency in spoken and written English and Spanish.
- Good computer skills, including Gmail, Excel, CRM systems, and working with files in different formats.
- Excellent verbal and written communication skills.
- Strong organizational skills and attention to detail.
- Ability to manage multiple tasks and meet deadlines.
- Comfortable making a high volume of outbound phone calls.
- Ability to communicate professionally and empathetically with employees.
- Own computer and reliable internet connection.
- Previous experience as an HR Assistant or in an administrative position is a strong advantage.
- Self-motivated, responsible, and able to work independently as well as part of a team.
- Positive attitude and willingness to learn.

Responsibilities
- Monitor and track expiration dates of medical documents for over 1,500 active employees.




- Make approximately 50–60 outbound calls daily to remind employees about upcoming medical document expirations.
- Follow up with employees to collect and renew required medical documentation, including physical examinations, drug screening results, tuberculosis questionnaires, chest X-rays, and MMR records.
- Answer incoming calls from active and inactive employees and assist with their inquiries.
- Update employee statuses in the internal system when necessary.
- Collect, review, organize, and store documents from applicants, including certificates, medical records, and employment applications.
- Perform accurate data entry and maintain up-to-date employee records.
- Coordinate with other departments to ensure timely document processing.
- Participate in team meetings, discuss goals, and report on work progress.
- Prepare regular reports and assist with other HR administrative tasks as needed.

What We Offer
- Competitive compensation paid bi-weekly in USD.
- Fully remote work arrangement.
- An experienced team and guidance from a manager.
- Seven days of paid annual vacation after one year of employment.
- Employee recognition bonus system.
- Access to professional development courses through popular online learning platforms.
- Necessary work equipment and software, including an IP phone, CRM, virtual fax, SMS service, and VPN.
- Accessible management and an open communication culture.
- Equal employment opportunities regardless of age, gender, or nationality.
- Opportunities to develop professional skills in communication, time management, prioritization, problem-solving, and HR administration.

How to ApplyPlease send your resume in English to [email protected], along with a brief cover letter and your salary expectations. We look forward to hearing from you!

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