Ready to turn your ambition into achievement? Join Pond & Company and be part of the team that’s redefining the future of Architectural, Engineering, Planning, Construction Management, and Environmental projects!

- Resume/CV must be submitted in English*

About The Position

Pond is seeking a Document Controller to join our growing Energy team in Bogotá, Colombia. In this role, you will support engineering and construction-related projects for clients across the United States by managing project documentation, maintaining accurate records, and ensuring documents are properly organized, reviewed, distributed, and maintained throughout the project lifecycle.

The idóneo candidate will have 2–4 years of experience in document control or administrative support, with hands-on experience using Procore. This is an excellent opportunity to support multidisciplinary project teams while helping maintain document accuracy, version control, and compliance with project and client requirements.

Essential Job Duties

- Maintain project document control systems, logs, registers, and tracking records to ensure accurate and up-to-date documentation.
- Manage the receipt, review, organization, distribution, retrieval, and archiving of project documents.
- Utilize Procore to manage project documentation, maintain document records, track revisions, and support document workflows.
- Ensure documents are properly named, formatted, categorized, and tagged with the appropriate metadata.
- Monitor document revisions and version control to ensure project teams are working from the most current approved information.
- Perform quality checks on incoming and outgoing documents to verify completeness, accuracy, and compliance with established procedures.
- Coordinate with project managers, engineers, designers, clients, and other stakeholders to facilitate timely document distribution and retrieval.
- Track document submissions, reviews, approvals, and outstanding items to support project schedules and deliverable requirements.
- Maintain organized electronic records and ensure project documentation is accessible to authorized team members.
- Support internal and external audits by maintaining complete, traceable, and properly organized project records.
- Assist project teams with document formatting, filing, and compliance with client-specific documentation standards.
- Identify and resolve document control discrepancies, missing information, and version control issues.
- Follow established company procedures and client requirements for document management, confidentiality, and record retention.
- Support multiple projects and document control priorities in a deadline-driven environment.

Requirements

- Associate's or bachelor's degree in Business Administration, Information Management,



or a related field preferred.
- 2–4 years of experience in document control, project administration, or a related administrative support role.
- Hands-on experience using Procore is required.
- Experience maintaining document control systems, logs, registers, and revision histories.
- Understanding of document management practices, version control, document workflows, and record retention.
- Strong proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook.
- Strong organizational skills and attention to detail, with the ability to manage high volumes of documentation.
- Excellent written and verbal communication skills.
- Ability to identify discrepancies, follow established procedures, and maintain accurate documentation.
- Ability to manage multiple priorities, meet deadlines, and work effectively with multidisciplinary project teams.

Additional Requirements

- English proficiency at C1 level or higher is required to effectively support U.S.-based projects, teams, and clients.
- Must be comfortable communicating directly with U.S.-based colleagues and participating in project meetings and document coordination activities in English.
- Ability to review, organize, and manage project documentation written in English.
- Procore experience is a firm requirement; candidates must have prior hands-on experience using the platform.
- Familiarity with engineering, construction, or professional-services project environments is preferred.
- Experience supporting U.S.-based projects or working with international teams is preferred.
- Familiarity with additional document management platforms, such as SharePoint, Newforma, or Aconex, is an advantage.
- Ability to work flexible hours as needed to coordinate with U.S.-based teams across time zones.
- Must be self-motivated, detail oriented, and capable of working independently while contributing effectively to a collaborative team environment.
- Position is primarily office based and requires regular computer use.

All Pond & Company positions require participation in at least one in-person interview as part of our hiring process, and most roles also require in-person onboarding at a Pond office location; candidates should expect to meet directly with our team and should be cautious of any communication suggesting otherwise.

About Pond

Pond is an award-winning, full-service architecture, engineering, planning,



construction management, and environmental services firm providing professional solutions to clients throughout the U.S. and globally for nearly 60 years. Pond’s staff of 800+ professionals provide a deep bench strength of experience and capabilities to offer customized solutions that help clients manage projects from concept to completion – and everything in between – with confidence and clarity. Pond is currently ranked as the 80th largest engineering and design firm by ENR, Atlanta’s #1 engineering firm by Atlanta Business Chronicle, and has been recognized as an Employer of the Year by Georgia ACEC and a Best Place to Work for Working Parents.

Additional Information

Many factors are considered when determining compensation at Pond, including scope and level of position, geographic location, candidate skill, knowledge and experience. Starting base pay may vary depending on these factors. Please see the hiring range associated with this posting for more information.

Additional cash incentives may be provided as part of the compensation package, in addition to a range of medical, financial and/or other benefits dependent on position offered. Learn more about Pond’s comprehensive benefits offerings here.

All offers of employment made by Pond & Company are contingent upon satisfactory background check results. Pre-employment background checks will be conducted on all candidates that are offered a position at Pond in compliance with program policy as well as state and federal regulations. Additionally, offers may be contingent upon the successful completion of a pre-employment drug and alcohol test.

Equal Opportunity Employer

We are an equal opportunity employer that recognizes the value of diversity and inclusion in the workplace. Employment decisions at Pond are based on business needs, job requirements and individual qualifications. All suitably qualified applicants will receive consideration for employment. We prohibit discrimination and harassment of any kind based on race, color, sex, age, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state and local laws in jurisdictions where we operate. If you need assistance or an accommodation due to a disability, you may contact us at [email protected].

Apply for this position at https://www.pondco.com/careers.We are always looking for driven professionals of all disciplines to join our fast-growing company. For more information on our services, clientele, or employment opportunities, visit our website at www.pondco.com.

Should you run into any issues in completing the application, please reach out to [email protected] for assistance.

📌 Profesional en Control Documental (Bogotá)
🏢 Pond
📍 Bogotá