Are you the kind of person who can't let a number close until it actually adds up? Someone who feels uneasy hitting "send" on an invoice when something doesn't fully check out — and isn't afraid to pause it and ask?
At Max's Services, we're looking for a Billing Analyst to own the invoicing cycle for one of our key logistics accounts. You'll work daily in QuickBooks, processing a high volume of invoices, reconciling discrepancies, and working hand-in-hand with our Operations Coordination team to make sure every invoice reflects exactly what was delivered — no more, no less.
If you have a sharp eye for detail, real comfort working with high transaction volumes, and the confidence to say "this doesn't reconcile yet" — this is your opportunity.
✨ What You'll Do
· Process and manage invoices for our logistics accounts.
· Record and reconcile billing transactions in QuickBooks.
· Validate services, quantities, and amounts before invoices go out.
· Investigate and resolve billing discrepancies before they become errors.
· Communicate constantly (in writing) with the Operations Coordination team to confirm and validate information.
· Hold or flag invoices when something doesn't add up — and follow through until it's resolved.
? What We're Looking For
✅ Hands-on experience with QuickBooks for billing/invoicing (required).
✅ 2+ years of experience in billing, invoicing, or accounts receivable for US companies.
✅ Proven experience managing high invoice volumes (100+/day).
✅ Experience in logistics or transportation companies is a strong plus.
✅ Written English proficiency (B1/B2)
✅ Comfortable questioning, validating, and pushing back when information doesn't check out.
? Why Join Max's Services?
At Max's Services, billing isn't an afterthought — it's a control point. You'll be trusted to make judgment calls, not just process numbers, working closely with a Finance team that values precision over speed-at-all-costs.