The Vacation Edit is a growing design and property-focused company specializing in creating beautifully designed vacation rental properties. We're a fast-moving, creative team looking for an organized, proactive Virtual Assistant to help support our day-to-day operations and keep projects running smoothly. We're looking for someone who is detail-oriented, resourceful, comfortable working independently, and excited to grow with our company. The RoleWe're looking for a Virtual Assistant with a background in project management, operations, executive assistance, or administrative coordination. This person will work closely with our team to help manage the behind-the-scenes details of our projects, from preparing proposals and invoices to sourcing contractors and keeping projects organized. Responsibilities
• Assist with preparing client proposals, estimates, and project documents.
• Create, organize, and send invoices and track payments.
• Research and source contractors, vendors, and service providers in different markets.
• Communicate with contractors and assist with gathering bids and quotes.
• Help coordinate projects, timelines, and deliverables.
• Maintain organized project files, spreadsheets, and internal systems.
• Provide general administrative and executive support to the team.
• Research and implement AI tools to help streamline daily operations (a big plus). Qualifications




• Excellent written and spoken English is required.
• Previous experience in project management, operations, executive assistance, or administrative support.
• Extremely organized with strong attention to detail.
• Comfortable managing multiple tasks and deadlines.
• Resourceful, independent, and able to problem-solve without constant direction.
• Strong communication skills and comfortable communicating with US-based clients and contractors.
• Reliable internet connection and a quiet workspace. Bonus Points:
• Experience in construction, interior design, real estate, or property management.
• Experience coordinating contractors, vendors, or renovation projects.
• Familiarity with invoicing, budgeting, and preparing estimates.
• Experience using AI tools (ChatGPT, Claude, automation tools, etc.) to improve workflows.
• Experience with project management platforms such as Asana, Monday, ClickUp, or similar. Position Details
•

Location:
Remote – South America preferred (Argentina, Colombia, Peru, etc.).
• Compensation: $5–10 USD/hour, depending on experience.
• Hours: 10–30 hours per week, with potential for additional hours as we grow.
• Schedule: Must have availability during US business hours. Adaptable options include 7 AM–3 PM, 8 AM–4 PM, 9 AM–5 PM, or 10 AM–6 PM Eastern or Pacific Time.

📌 Virtual Assistant (Colombia)
🏢 The Vacation Edit
📍 Colombia