Position: Sales Support & Executive Assistant

Industry: Renewable Energy / Solar / Battery Energy Storage Systems (BESS)

Location: Remote

About the Role

We are seeking a highly organized, detail-oriented, and proactive Sales Support & Executive Assistant to support our commercial operations within the renewable energy and battery energy storage industry.

This position combines sales coordination, commercial administration, client communication, and executive assistance. The idóneo candidate will play a key role in preparing commercial proposals, tracking sales opportunities, coordinating contracts, managing schedules, and ensuring smooth communication between clients, suppliers, and internal teams.

We are looking for someone who can work independently, manage multiple priorities, and maintain a high level of accuracy and professionalism in a fast-paced, international business environment.

Previous experience in renewable energy, solar equipment, or Battery Energy Storage Systems (BESS) is a strong plus, but not required. We welcome candidates from other industries who bring strong sales support, organizational, and communication skills.

Key Responsibilities

Sales Support & Commercial Coordination

- Prepare, organize, and follow up on commercial proposals, quotations, and sales documentation.
- Support the sales team throughout the sales cycle, from initial inquiries to contract execution and order coordination.
- Track active opportunities, pending quotations, client requests, and commercial deadlines.
- Follow up with clients regarding proposals, required documentation, contract status, and next steps.
- Maintain accurate and updated sales pipelines, client records, and opportunity information in CRM systems.
- Coordinate with internal teams, suppliers, and manufacturers to gather pricing, product information, technical specifications, and documentation required for proposals.
- Assist with the preparation of sales reports, pipeline updates, presentations, and commercial summaries.
- Monitor pending commercial activities to ensure timely follow-up and completion.

Contract & Documentation Management

- Assist with preparing, reviewing for completeness, organizing, and tracking commercial contracts, purchase orders, and related documentation.
- Coordinate contract approvals, signature processes, and document submissions.
- Maintain organized records of customer agreements, quotations, proposals, and commercial correspondence.
- Monitor important dates, deadlines, and outstanding contractual documentation.
- Ensure commercial documents are accurate, complete, and properly maintained.

Executive & Administrative Support

- Manage executive calendars, coordinate meetings, and organize appointments with clients, suppliers, and internal stakeholders.
- Prepare meeting agendas, take notes, document action items, and follow up on pending tasks.




- Assist executives with daily administrative and commercial priorities.
- Coordinate communications and scheduling across different teams and time zones.
- Organize reports, presentations, spreadsheets, and internal business documentation.
- Anticipate administrative and operational needs to help executives and sales teams work efficiently.

Client & Stakeholder Communication

- Serve as a professional point of contact for clients, suppliers, manufacturers, and business partners.
- Respond to inquiries, coordinate information requests, and provide timely updates regarding ongoing commercial processes.
- Maintain consistent and professional communication in English and Spanish.
- Coordinate internally to resolve outstanding requests and ensure clients receive accurate information.
- Help maintain strong client relationships through responsiveness, organization, and reliable follow-up.

Required Qualifications & Skills

- 2+ years of experience in Sales Support, Sales Administration, Commercial

Coordination, Sales Operations, or Executive Assistance with commercial responsibilities.
- Advanced English proficiency, both written and spoken, with the ability to

communicate confidently with international clients and business partners.
- Strong experience preparing commercial proposals, quotations, reports, and business documentation.
- Proven ability to manage client follow-ups, coordinate multiple commercial

activities, and track deadlines.
- Excellent organizational skills, attention to detail, and time management.
- Strong proficiency in Microsoft Excel, Word, Outlook, PowerPoint, or equivalent Google Workspace applications.
- Experience using CRM systems such as Salesforce, Go High Level, HubSpot, Zoho, or similar platforms.
- Strong written and verbal communication skills.
- Ability to work independently, take ownership of assigned responsibilities, and proactively follow up without constant supervision.
- Ability to handle confidential commercial and business information professionally.
- Strong problem-solving skills and ability to coordinate with multiple stakeholders.
- Comfortable working in a dynamic, international business environment.

Preferred Qualifications

- Previous experience in the renewable energy, solar, energy storage, electrical equipment, or related industries.
- Familiarity with Battery Energy Storage Systems (BESS), solar PV systems, inverters, batteries, or related energy technologies.
- Experience supporting B2B sales teams working with manufacturers, distributors,



engineering companies, EPC contractors, or commercial and industrial customers.
- Familiarity with RFQs (Requests for Quotation), RFPs (Requests for Proposal), commercial bids, and technical-commercial documentation.
- Experience coordinating product pricing, supplier quotations, technical data sheets, and equipment availability.
- Understanding of purchase orders, sales agreements, and commercial procurement processes.
- Previous experience providing executive support to senior leadership or commercial directors.

An engineering or technical degree is not required. However, candidates with technical-commercial experience or familiarity with renewable energy products will have an advantage.

Key Competencies

- Proactive Follow-Up: Consistently tracks outstanding tasks and ensures nothing falls through the cracks.
- Attention to Detail: Maintains accuracy in proposals, pricing information, contracts, and commercial documentation.
- Organization & Prioritization: Effectively manages multiple clients, requests, and deadlines simultaneously.
- Commercial Awareness: Understands sales processes, customer expectations, and the importance of timely follow-up.
- Communication: Communicates clearly, professionally, and confidently with international stakeholders.
- Ownership & Accountability: Takes responsibility for assigned tasks and follows them through to completion.
- Adaptability: Learns new products, systems, processes, and industry terminology quickly.
- Confidentiality & Professionalism: Handles sensitive client and company information with discretion.

What Success Looks Like The ideal candidate will ensure that:

- Commercial proposals and quotations are prepared accurately and delivered on time.
- Client requests and sales opportunities receive consistent follow-up.
- Contracts, purchase orders, and related documentation remain properly organized and updated.
- Executives and sales representatives have the administrative and commercial support needed to focus on business development and closing opportunities.
- Communication between clients, suppliers, and internal teams flows efficiently.
- Sales pipelines, schedules, and pending action items remain organized and up to date.

Who We're Looking For We are looking for someone who is more than an administrative assistant: a reliable and resourceful professional who understands how to support a commercial team, manage priorities independently, and keep sales processes moving forward.

The right candidate enjoys working with people, managing details, solving problems, and ensuring that commercial operations run smoothly.

Experience in renewable energy or BESS is a strong advantage, but excellent organizational skills, commercial support experience, communication, and a proactive attitude are essential.

Job Type: Full-time

Work Location: Remote

📌 Sales Support & Executive Assistant – Renewable Energy / BESS (Colombia)
🏢 Kurios City
📍 Colombia