Key responsibilities

- Sort and separate Electronic Data and physical records according to approved categories, such as record type, client, project, or date.
- Follow established procedures and document-handling instructions.
- Maintain the organization and traceability of records during sorting.
- Label, bundle, and prepare records for storage, retrieval, transfer, or further processing.
- Enter counts and update tracking logs accurately.
- Identify and document incomplete, damaged, or misfiled records, and escalate discrepancies or process deviations.
- Protect confidential and sensitive information.
- Keep the work area orderly and handle files and boxes safely.
- Communicate progress and issues clearly in Spanish and English.

Required qualifications

- Native-level Spanish and fluent English, including the ability to understand written procedures and communicate clearly in both languages.
- Experience in records management, document control, archiving, filing,



or administrative support.
- Familiarity with standard operating procedures (SOPs), controlled records, traceability, audit readiness, or records-retention practices.
- Basic computer skills for entering counts or updating tracking logs.
- Experience handling confidential or sensitive information.
- Strong attention to detail and ability to follow established procedures consistently.
- Reliability, discretion, and comfort with repetitive, detail-focused work.
- Ability to handle paper files and boxes safely, with reasonable accommodations where needed.

Preferred qualification

- Knowledge of regulated industries, particularly pharmaceuticals and/or medtech.
- Strong abilities in Microsoft 365 apps
- Data science and other digital skills are desirable

📌 Records Management Specialist (Bogotá)
🏢 Kelly
📍 Bogotá