R & Payroll Specialist (Bilingual English/Spanish)

Analista de Nómina y Gestión Humana (Bilingüe)

- Location: Hybrid, Bogotá (mostly remote, with occasional days in our Bogotá office)
- Schedule: Full-time, Monday to Friday, 9 a.m. to 5 p.m. Bogotá time
- Contract: Indefinite-term employment contract (contrato a término indefinido) with all statutory benefits
- Salary: COP 4,500,000 to 5,500,000 per month, based on experience
- Works with: Our HR and Payroll managers in the United States and the Philippines

About NightOwl NightOwl Consulting builds dedicated teams for mortgage and financial services companies across the United States. Our largest team is in the Philippines, and in 2026 we opened our Colombian branch in Bogotá.

The role

You will be our first corporate hire in Colombia. You will run day-to-day HR and payroll for our Colombian team and help build the processes we will scale on as the team grows.

You will work every day with our HR and Payroll managers in the U.S. and the Philippines. Clear written and spoken English matters as much as your command of Colombian labor law and payroll.

What you'll do: HR operations

- Monitor daily attendance for our remote team and log absences, tardiness and connectivity outages.
- Run onboarding: employment contracts, document collection, pre-employment medical exams, and enrollment in EPS, pension fund, ARL, caja de compensación and cesantías fund.
- Track probation periods (periodo de prueba) and coordinate employee evaluations with managers.
- Issue employment certificates (certificados laborales) and prepare offboarding documents.
- Document attendance and conduct issues and support the disciplinary process (diligencia de descargos) with our legal advisors.
- Answer HR questions through Freshdesk and email, and audit open requests.
- Keep personnel files and HRIS records complete and current, including supplemental health plan enrollments.
- Run employee engagement touchpoints:



birthday and work anniversary posts, welcome kits and team swag.
- Coordinate equipment delivery and returns with IT, and support our occupational health and safety program (SG-SST) for remote staff.
- Support the U.S. and Philippine HR teams on weekly initiatives and company-wide projects.

What you'll do: Payroll and timekeeping
- Build the timekeeping file for each pay period and reconcile hours worked, overtime (horas extras) and surcharges (recargos nocturnos, dominicales y festivos).
- Verify and approve overtime and leave requests.
- Review payroll calculations and payouts before release, working with our payroll provider and accountants, including nómina electrónica and PILA.
- Process payroll changes (novedades): salary changes, allowances, authorized deductions, incapacidades and licencias, and follow up on EPS and ARL reimbursements.
- Review prestaciones sociales: prima de servicios, cesantías, intereses sobre cesantías and vacation pay.
- Track vacation balances and run regular leave audits.
- Review final settlements (liquidación definitiva) so every departing employee is paid in full and on time.
- Set up payroll bank deposits for new hires and keep payroll records organized and audit-ready.
- Track and pay out attendance bonuses and referral incentives.
- Send timekeeping and vacation reports to U.S. clients on a weekly or monthly schedule.
- Resolve payroll and timekeeping tickets in Freshdesk, and support monthly payroll reconciliation for our U.S. finance team.

What we're looking for
- Professional or technologist degree in HR,



business administration, accounting or a related field.
- 3+ years of hands-on HR and payroll experience in Colombia, including payroll calculation, prestaciones sociales and PILA.
- Solid working knowledge of the Código Sustantivo del Trabajo and the 2025 labor reform (Ley 2466 de 2025).
- Advanced spoken and written English (C1 preferred). You will use English every day.
- Strong Excel or Google Sheets skills: lookups, pivot tables and reconciliations.
- Experience with a Colombian payroll or accounting system such as Siigo, Alegra or World Office.
- Accuracy and discretion with confidential employee data, consistent with Ley 1581 de 2012.
- Based in Bogotá and able to come into the office when needed. Comfortable working remotely and independently, with a quiet workspace and reliable high-speed internet.

Nice to have
- Experience at a BPO, outsourcing or staffing company.
- Experience with a U.S. or multinational employer, or with teams in Asia.
- Familiarity with Freshdesk, Asana or an HRIS.
- Exposure to U.S. mortgage or financial services.
- Experience setting up HR or payroll processes for a new or fast-growing team.

What we offer
- Indefinite-term contract with all statutory benefits: prima de servicios, cesantías, intereses sobre cesantías, 15 working days of paid vacation and full social security.
- Monthly salary of COP 4,500,000 to 5,500,000, based on experience.
- Hybrid schedule, mostly remote with occasional office days, plus a company-provided laptop and equipment.
- Monthly remote work allowance for internet and electricity.
- The chance to build HR and payroll for a new country operation from day one, with direct access to company leadership.
- Daily collaboration with colleagues in the United States and the Philippines.

Job Type: Full-time Work Location: Hybrid remote in Chicó Norte, Cundinamarca

PI288045275

📌 HR & Payroll Specialist (Colombia) (Usme)
🏢 NightOwl Consulting Philippines
📍 Usme