About the Job

Hello, potential PriceSmart candidate. We’re on a mission to hire the very best, and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize the greatest contributions to the company can come from anywhere in the organization, and we know that the next one could be yours!

We are seeking a detail-oriented and highly organized Documentation Specialist to join our Buying team. In this role, you will support the purchasing function by coordinating product and vendor documentation, managing new item setup processes, and ensuring all compliance and regulatory requirements are completed accurately and on time. You will serve as a key liaison between Buyers, vendors, and cross-functional departments to help facilitate the successful introduction of new products into our clubs.

What's unique about this job (What you'll do)

Product & Vendor Documentation

- Interface with Buyers and the supplier community to obtain required product and vendor information.
- Collect and validate documentation necessary for new product setup and import requirements.
- Coordinate paperwork associated with new vendor setup and vendor information updates.
- Ensure all required compliance and regulatory documentation is completed accurately and on time.

Data Entry & Item Setup

- Perform data entry for new item creation and review completed documentation for accuracy.
- Follow established procedures to ensure the integrity of product information entered into company systems.
- Assist with maintaining accurate records and supporting documentation for new and existing items.
- Support timely completion of all tasks required for item setup and product onboarding.

Compliance & Cross-Functional Coordination

- Work closely with Duties, Registration, Quality Assurance, and other departments to track the flow of documentation for new items.
- Assist in coordinating activities required to meet compliance and import regulations.




- Follow up proactively on missing information to maintain project timelines and business objectives.

E-commerce & Operational Support

- Review and validate new item submissions for PriceSmart.com.
- Monitor department calendars and business priorities to effectively manage workload and deadlines.
- Support additional documentation and administrative projects as needed.
- Perform other duties as assigned.

Bring your passion and expertise (Who you are)

- Proficiency in Microsoft Word and Excel.
- Excellent verbal and written communication skills.
- Ability to work independently while meeting deadlines and business objectives.
- Strong collaboration skills with the ability to work effectively in a team environment.
- Adaptable and comfortable working in a fast-paced, changing environment.
- Strong sense of urgency and commitment to follow-through.
- Solid mathematical and analytical skills.
- High level of accuracy and attention to detail.
- Strong organizational and time-management skills.
- Ability to manage multiple priorities simultaneously.
- Performs well under pressure.
- Demonstrates Integrity, Fairness, Accountability, Teamwork, Communication, Talent & Passion, and Entrepreneurialism.
- Bilingual English and Spanish proficiency is required (written and verbal).

Some important intangibles

You feel connected to our mission and values: Integrity, Respect, Accountability, Passion, Community and Continuous Improvement.

You are a self-starter who doesn’t need direct supervision to motivate you for success.

You enjoy sharing your talents and ideas with your coworkers.

Enjoy working hard.





Full of energy for the things one sees as challenging.

The ability to remain calm when dealing with unforeseen constraints.

The above description is designed to state the general nature and level of work performed in the function. It is not intended to contain or be construed as an exhaustive inventory of all job duties, responsibilities, and qualifications required of employees assigned to this job. A complete may be made available to you through the hiring process.

Our Commitment

We not only embrace and celebrate the diversity of our membership base and communities, but also strive to achieve the same in our employees. At PriceSmart, we are committed to equal employment opportunity, regardless of race, color, religion, national origin, gender, sexual orientation, age, disability, veteran status, or any other class protected by applicable law. We are proud to be an equal opportunity employer.

Get to know us

PriceSmart was founded with a purpose: to inspire and impact the lives and businesses of our Members, our employees, and our communities through the ethical delivery of the best quality goods and services at the lowest possible prices.

Throughout the years, we have constantly asked ourselves how we can do more and have a greater impact. We want to prove that we are a company that can grow, be profitable, and do good in the world, and we have learned that it takes a great organizational culture to achieve that goal.

At PriceSmart, you can look forward to company events, anniversaries celebrating our employees with more than 20 or 30 years of tenure, volunteering and learning opportunities, and a great company filled with curious, kind folks. Dreaming up and sharing ideas aren’t responsibilities reserved for certain teams or leaders; the challenge of building our own culture is on all of our shoulders. That sense of community and belonging keeps us excited to walk through the door every day, wherever that door may be, in any of our 13 countries.

📌 Documentation Specialist (Bogotá)
🏢 PriceSmart
📍 Bogotá