Postúlate en Kit Empleo: kitempleo.com.co/empleo/1as69w
**About the Role**:
We are seeking a highly organized and detail-oriented **Administrative Assistant** based in Colombia to support the day-to-day administrative operations of both our Colombian and U.S. offices. This role is critical to ensuring smooth office operations, accurate administrative processes, and a positive employee experience across regions.
- Support daily administrative operations for the Colombia and U.S. offices
- Order and manage office supplies and snacks
- Coordinate with vendors and service providers as needed
- Maintain organized records, documentation, and shared files
**Expense Administration**:
- Prepare, submit, and track company leadership expense reports
- Coordinate with finance and accounting teams as needed
**Employee Onboarding & Offboarding**:
- Assist with onboarding new employees (documentation, system access, coordination with HR and IT)
- Support employee offboarding processes, including checklists, access removal, and documentation
- Serve as an administrative point of contact for employees during transitions
- Flag discrepancies or missing information for follow-up
- Help maintain organized records of confirmations and related communications
**Cross-Office Coordination**:
- Support communication and coordination between Colombia
- and U.S.based teams
- Assist with scheduling, coordination, and administrative follow-ups across time zones
**Office Engagement**:
- Help plan and execute office engagement activities at the office and outside of the office
- Identify and run initiatives to support employee engagement such as Birthday celebrations
- Strong organizational and time-management skills
- Excellent attention to detail
- Professional written and verbal communication skills in English and Spanish
- Ability to handle confidential information with discretion
- Comfort working with teams in different countries and time zones
Postúlate en Kit Empleo: kitempleo.com.co/empleo/1as69w