Organizational Context The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian network, with 191 member National Red Cross and Red Crescent Societies. IFRC uses the Triple R – response, resilience and respect – to deliver on Strategy 2030. IFRC responds to disasters and crises, ensuring timely, coordinated and locally led humanitarian action.

IFRC supports its members in building community resilience in the areas of climate and environment, health and wellbeing, and migration and displacement. IFRC promotes respect for our fundamental principles of humanity, impartiality, neutrality, independence, voluntary service, unity, and universality, including in our work on values, power and inclusion. The IFRC focuses throughout on our core mandate – our raison d’être – of strategic and operational coordination, humanitarian diplomacy, National Society development, and accountability.

IFRC is led by its Secretary General and has its Headquarters in Geneva and five regional offices in Africa (Nairobi); the Americas (Panama); Asia Pacific (Kuala Lumpa); Europe (Budapest); and MENA (Beirut) as well as representation offices, service centres and delegations across the globe. IFRC has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the Red Cross and Red Crescent Movement, including sexual exploitation and abuse, sexual harassment and other forms of harassment, abuse of authority, discrimination, and lack of integrity (including but not limited to financial misconduct). IFRC also adheres to strict child safeguarding principles.

This position is based in Colombia and supports the IFRC operation in the country across regular programmes, preparedness activities, and emergency response. The position works under the day-to-day operational, administrative, and technical supervision of the Senior Finance and Administration Officer in Colombia, while maintaining coordination with the relevant Finance and Administration functions at the Americas Regional Office in Panama. The incumbent is responsible for supporting the effective financial and administrative management of the IFRC Colombia operation, ensuring compliance with IFRC policies, procedures, internal controls, and applicable financial and administrative standards.

The position is expected to follow the guidance and priorities established by the Senior Finance and Administration Officer, as well as relevant regional technical standards, tools, and procedures. The incumbent will work closely with programme and operations teams, the Colombian Red Cross, and relevant Movement partners to ensure timely, accurate, and efficient financial and administrative support to IFRC activities in the country.

Job Purpose The Finance and Administration Delegate is responsible for providing financial support, as well as accounting services, ensure sound internal control, financial reporting, training and providing advice and support to relevant stakeholders within a comprehensive financial management structure which are related to the country office. Under the direct supervision of the Programme and Operations Manager and in close cooperation with the Regional Head of Finance and Administration, the Finance and Administration Delegate will be in charge of budgeting and financial planning, financial management and monitoring of income and expenditure for the Country Delegation/Cluster/Office. In addition to the accounting services, the post holder will provide general support and advice to operations managers on all program- and operations-related financial issues from the budgeting to the final evaluation of the program as well as efficient and effective financial management.

Job Duties And Responsibilities

- Risk Management, Internal Controls, and Regulatory Compliance
- Ensure that a rigorous internal control environment is maintained, including ensuring proper segregation of duties.
- Ensure that all spendings are within the maximum approved ceiling (PEAR approval).




- Prepare MoU’s and project agreements for NSs and ensure they are uploaded into Econtracts. Follow up on dormant WA and ensure flow of expenditure clearance from IFRC staff´s’ working advance.
- Implement finance policies, processes, and procedures.
- Prepare implementation plan of action for all internal and external audit recommendations assigning risk owners for all the gaps identified.
- Provide guidance and support on Cash Transfer Programmes.

Financial

Management and Controllership 2) Manage the funds and financial assets of the Country Delegation/Cluster/Office assigned. This will include cash flow and cost control management as well as the management of payments, cashier, bank signatory and payroll functions.

- Perform the monthly financial cycle, within the deadlines, without significant error and maintain the accuracy of the numbers, resulting in satisfactory audit reports and positive evaluations of the financial aspects of the operation.
- Act as Finance Controller to safeguard Federation’s legal obligation and commitments and take logical and financially sound decisions.
- Manage the Budgeting Cycle (Appeal, Operating Budgets and PEARs) and ensure the detailed, realistic, and achievable budgets are presented for the office.
- Record and report separately on Emergency Appeal operation financial commitments (external MoUs, pipeline purchase orders, program commitments, etc.) and be fully aware of possible commitments and planned ventures.
- Monitor and follow up on operations pledges, identify overdue pledge payments or dormant pledge.
- Monitor and indicate underspending on various pledges and recommend possible time frame extensions.
- Ensure that all donor reporting requirements (financial) are met within the deadlines, and the accuracy, integrity and timeliness of the reports are maintained. Track donor balances and ensure appropriate coding of expenses.
- Monitor commitment and spending on the Mobilization table.
- Work closely with Strategic Partnerships and Resource Mobilization (SPRM) and Logistics units on commitment and clearance of the pledges and ensure implementation is in line with donor conditions.
- Address any dormant working advances.
- Manage the day-to-day processing of NSWA.
- Review returns from NSs and ensure timely booking.
- Carry out a reconciliation of NSWA to be in line with National Society books of accounts.
- Review financial reports from NSs under cash transfer and funds transfer.
- Financial Reporting:
- Prepare donor financial reports, on an ad hoc, as required basis.
- Prepare quarterly appeal financial reports for review with the operations manager and.
- Prepare and carry out operations year-end audits.
- Treasury Management:
- Effectively manage the funds available for programmes and operations consistent with organizational policies and with a view to minimizing risk of loss.
- Monitor the timely submission of forecasts by the project managers.
- Monitor field bank account balances.
- Prepare accurate and timely cash requests to the Regional Office.
- Ensure timely reporting and submission of draft invoices; including establishment of Integration Agreements which are fully signed.

Job Duties And Responsibilities (continued)

- Programme and Operational Support :
- Prepare operating budgets in collaboration with operations managers.
- Support the timely development of Operating Budgets, and related expenditure authorizations.
- Work with the various operations managers to ensure expedited cash transfers in support of programmes and operation.
- Support the Operations managers with the timely execution of project funding agreements with the National Society with a view to enabling timely programme and operational implementation.




- Guide implementation of cash-based programmes in compliance with standard operating procedures.
- Be the focal point for cash-based programming.
- Ensure that programmes on cash transfer are timely supported, review and approve the reconciliation and provide feedback on gaps realised.
- National Society Development:
- Support National Capacity Society Assessment and development of an implementation plan.
- Administration:
- Ensure effective management, maintenance and compliance of a documented system of administrative policies and procedures for the Country Delegation/Cluster/Office.
- Manage cost effective general services that enhance productivity including transportation, accommodation, translation and interpretation, archiving and filing, health and safety, security, welcome service, travel, conferencing and other ancillary services. This includes the provision of outsourced functions when relevant (cleaning, gardening, catering, printing and security).
- Ensure that people and activities are properly insured as per the IFRC regulations and country legal requirements with the support of a local lawyer; report timely incidents to the Insurance Unit in Geneva.
- Supervise the daily management of IFRC buildings, maintenance, local procurement of office equipment, furniture and consumable supplies, facilities management and ensure the development and the implementation of a green and sustainable strategy.
- Ensure the effective selection and management of agreements (office equipment, leases, rental agreements…) and ensure their upload in the e-contract system.
- Ensure effective record keeping of all financial, administrative and assets’ inventory and use the e-record system. Lead the provision of Administrative Supplementary Services, in the office, including ensuring service standards are maintained.

Education
- Relevant University or Master’s Degree in Administration, financial management accounting (required) -Professional qualification in finance or accounting (Chartered accountant, CPA or equivalent) (required)

Experience REQUIRED: Minimum 5 years of prior professional experience in accounting and finance management, office administration, management function Minimum of 3 years in finance management position Extensive experience of budget preparations, cash-flow statements & financial plans, preferably with IFRC Extensive experience of writing financial reports PREFERRED: Experience in working in an international environment, preferably with the United Nations or similar organization Experience of managing and supporting staff Experience of supporting a RC/RC society on finance management and computerised financial systems.

Experience in emergency response setting Extensive experience in contractual systems

Knowledge, Skills and Languages

REQUIRED: Advanced skills in computers (Windows, spreadsheets, accounting packages and word processing) Knowledge and experience of Business Objects, CODA & Fed Budget Strong skills in training and developing staff Excellent professional communications skills, both verbal and written in both English Strong organizational skills, methodological and logical approach to tasks and problem solving Good presentation, facilitation and note-taking skills Ability to organize, analyze and synthesize large amounts of information Ability to multi-task, work under pressure, and prioritize workload to meet tight deadlines Ability to manage complex and sensitive relationships with partner organizations Sound knowledge of Microsoft Office applications Able to present financial information clearly, orally and in writing PREFERRED: Experience to the International Red Cross & Red Crescent Movement Experience of and ability to use manual accounting systems Language: -Fluent spoken and written English -Good command of another IFRC official language (French, Spanish or Arabic)

Competencies, Values and Comments

Values: Respect for diversity; Integrity; Professionalism; Accountability Core competencies: Communication; Collaboration and teamwork; Judgement and decision making; National society and customer relations; Creativity and innovation; Building trust

📌 Officer, Finance and Administration (Colombia Earthquake)
🏢 International Federation of Red Cross and Red Crescent Societies - IFRC
📍 Colombia