Turn Executive Time Into Greater Business Impact

Prime real estate isn't the only valuable space-so is an executive's time. Join as an Executive Assistant and protect it through strategic scheduling, communication, travel coordination, CRM management, and follow-through. Support leadership across the commercial real estate industry while gaining global exposure and taking your career further with Emapta from Colombia.

Your Career at a Glance

- Employment Type: Indefinite-Term Contract
- Shift: Day Shift | 5:00 AM - 2:00 PM CDT | Weekends Off
- Work Setup: Permanent Work From Home / Remote

Benefits Built Around Your Growth

- 5-day work week
- Weekends off
- Work-from-home arrangement
- 20 vacation days in total
- Prepaid medicine
- Direct exposure to global clients
- Career growth opportunities
- Diverse, inclusive, and supportive work environment where every individual is respected, valued, and empowered to succeed
- Prime office locations in Bogotá and Medellín
- Unlimited upskilling through Emapta Academy courses (Want to know more? Visit https://emapta.com/training-calendar/)

The Qualifications We Seek

Skills & Experience

- 5+ years of relevant professional experience
- Previous experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or in a similar support role
- Strong calendar management, scheduling, and organizational skills
- Excellent written and verbal English communication skills
- Experience with Salesforce or a similar CRM system is highly desirable
- Strong proficiency in Microsoft Office and/or Google Workspace
- Ability to prepare professional correspondence and business documents
- Strong attention to detail and task follow-through
- Strong prioritization skills in a fast-paced environment
- High level of discretion when handling confidential or sensitive information

Ideal Candidate

- Proactive: Ability to anticipate needs, identify next steps, and take initiative
- Highly organized: Ability to manage tasks, deadlines, meetings, and follow-ups effectively
- Responsive: Ability to communicate promptly, professionally, and reliably
- Detail-oriented:



Ability to maintain accuracy across information, bookings, documents, and CRM records
- Resourceful: Ability to research, solve problems, and identify solutions independently
- Commercially aware: Understanding of how effective administrative support frees executive capacity for client relationships and revenue-generating activities
- Trustworthy and discreet: Ability to support professional and personal requirements with confidentiality and sound judgment

Your Daily Tasks

Calendar & Meeting Management

- Manage and maintain a busy professional calendar.
- Schedule and coordinate internal and external meetings.
- Identify scheduling conflicts proactively and recommend appropriate solutions.
- Prepare meeting details, agendas, and supporting information as required.
- Coordinate follow-ups and action items from meetings.

Email & Communication Support

- Manage and organize email correspondence.
- Draft routine emails, responses, and follow-up communications.
- Track outstanding requests and ensure timely follow-up.
- Prioritize communications that require the executive's attention.

CRM & Administrative Support

- Maintain accurate and up-to-date information in Salesforce.
- Enter and update client, prospect, opportunity, and activity information as required.
- Track follow-ups and outstanding action items.
- Prepare and format documents, presentations, reports, and other business materials.
- Maintain organized electronic files and records.

Travel & Logistics

- Research and coordinate business travel arrangements.
- Book flights, accommodations, transportation, and other travel requirements.
- Prepare clear travel itineraries and ensure relevant details remain readily accessible.




- Coordinate travel changes and logistical requirements as needed.

Personal & Executive Support

- Provide general administrative and personal assistance as required.
- Coordinate appointments, reservations, and other arrangements.
- Research and organize information to support day-to-day decision-making.
- Take ownership of recurring administrative tasks and identify opportunities to streamline processes.
- Identify additional delegable responsibilities proactively to maximize the executive's available time.

About the Client

Our client is a integral commercial real estate advisory firm dedicated exclusively to representing occupiers. They help businesses optimize workplaces and real estate portfolios through transaction management, workplace strategy, lease administration, project management, location advisory, and strategic consulting. Combining industry expertise, technology, and market intelligence, they empower clients to reduce costs, improve operations, and make smarter real estate decisions worldwide.

Join the Top 1% Talent. A Better Career. A Better Life.

The world doesn't move forward because everyone is the same. It moves forward because people bring different perspectives, strengths, and ways of thinking. If you've been waiting for a workplace that sees your potential before anything else, this is your moment.

At Emapta Colombia, we believe great careers begin when people are recognized for what they can do-not defined by what others expect. That's why we're creating more opportunities for exceptional talent to thrive in an inclusive workplace where your skills are valued, your ambitions are supported, and your contributions make a lasting impact.

Since 2010, Emapta has helped transform global outsourcing through personalized solutions and seamless collaboration. Today, we're proud to support more than 1,200 clients worldwide with a community of over 12,000 talented professionals-all united by one belief: exceptional talent can come from anywhere.

Apply today and let your talent take the lead. The future of work needs people like you.

#EmaptaEra

📌 Executive Assistant (Bogotá)
🏢 Emapta Global
📍 Bogotá