Reporting to: Group Finance Director

Location: Remote

Working Hours: USA Dallas Timezone

Esta vacante requiere inglés cualificado o fluido. La descripción se presenta en inglés porque el trabajo diario se realizará principalmente en inglés con equipos internacionales.

About the role

Key responsibilitiesPurchase order process - design and implementation
- Design a group-wide PO process from first principles, covering vendor onboarding, approval matrices, spend thresholds, and documentation standards.
- Roll the process out across all group entities and show brands (Bingo Loco, Dayshift, Tipsy Rodeo, Touring), tailoring as required to local entities and currency requirements.
- Train show, production and office staff on the new process and act as the first point of contact for queries.
- Maintain the live PO register, match POs to supplier invoices, and resolve discrepancies before invoices are passed for payment.
- Periodically review the process and recommend improvements as the group grows.

Supplier sourcing and cost management
- Liaise with overseas suppliers,



including manufacturers and trading agents in China, on quotes, samples, production timelines and shipping arrangements.
- Source and benchmark suppliers for props, costumes, branded merchandise, consumables and event equipment, securing the best total cost (unit price, freight, duties, lead time and quality) rather than headline price alone.
- Negotiate pricing, payment terms and minimum order quantities; build and maintain a preferred supplier list across each territory.
- Coordinate freight, customs documentation and landed-cost calculations with the relevant logistics partners.
- Manage time-zone differences and communication with overseas suppliers, ensuring orders progress on schedule and issues are resolved promptly.
- Track supplier performance (quality, delivery, responsiveness) and review the supplier base on a regular cycle.

Employee spend review
- Review company card transactions, expense

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