Reporting Relationships
Reports to Project Manager
Roles reporting to position None
The approximate number of reports 0

Essential Functions
Lead distribution organization, including planning, logistics, warehousing, and documentation.
Support and lead community and stakeholder meetings by arranging logistics, recording attendance, and taking notes.
Lead submission of project data, routine reports, and external reporting such as OCHA updates.
Support and lead on day-to-day operational priorities as assigned by Project Manager.
Support field assessments by preparing materials, collecting accurate information, and organizing notes and records.
Assist community outreach, beneficiary registration, verification, scheduling, and follow-up.
Provide clear, respectful information in Spanish about activities, timelines, selection processes, and feedback channels.
Collect community feedback and assist with follow-up, monitoring visits, and post-distribution monitoring.
Enter and check program data in Kobo, Google Sheets, or other systems, flagging missing or incorrect information.




Maintain organized paper and electronic records, including forms, lists, attendance, photos, and distribution records.
Support procurement administration by gathering vendor information or quotations, filing documents, and checking deliveries under supervision.
Support warehouse tasks, including loading, counting, labeling, packing, organizing items, and updating movement records under supervision.
Follow safety, security, safeguarding, Code of Conduct, data protection, and personal protective equipment procedures.
Travel to project locations, work outdoors, and adapt to changing priorities and schedules.
Other duties as required.

Position Requirements
Education Bachelor’s degree or equivalent practical experience. Related education or training is preferred but not required.
Related Experience 1+ years experience in project management and coordination or humanitarian response experience.. Volunteer,

📌 PROJECT ASSISTANT (Colombia)
🏢 All Hands and Hearts Smart Response
📍 Colombia