Working Schedule: Monday-Friday, 20-25hrs/week, Versátil depending on business need
Target Start Date: September 2026
The final offer is at the client’s discretion and will depend on the candidate’s interview result, skills, and experience.
About The Role
The Booking Agent will take over the administrative process once a prospective client has completed the initial sales and estimation stage with the business owner.
From there, this person will be responsible for confirming artist availability, preparing invoices and contracts, coordinating consultations, maintaining calendars, and ensuring each booking progresses through the company's established workflow. This is not a sales-focused position. The majority of client inquiries and initial sales conversations are handled by the owner before being passed to the Booking Coordinator.
The successful candidate should be comfortable stepping into a fast-paced environment where not every process is set in stone. They should be able to follow existing SOPs while also thinking critically, solving problems,
and suggesting improvements where appropriate.
Key Responsibilities
Booking Management
- Take ownership of bookings once the initial client inquiry, sales conversation, and estimate have been completed.
- Review all booking details provided by the owner and ensure the information required to move forward is complete.
- Check availability across the company's team of approximately 14-16 hair and makeup artists.
- Determine whether the company has sufficient artist availability to fulfill the client's entire booking.
- Where full coverage is unavailable, communicate available service options and adjust bookings accordingly.
- Maintain accurate records for every active booking and ensure nothing is missed as clients progress through the workflow.
Contracts & Invoicing
- Create and send client invoices using established templates and processes.
- Prepare contracts using existing templates
📌 Booking Agent (Medellín)
🏢 Somewhere
📍 Medellín
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