About the Role

We are looking for a highly organized, proactive, and confident Bilingual Real Estate Virtual Assistant to support a growing real estate business. This role involves managing emails, organizing business development data, conducting research, and performing outbound outreach to tenants and apartment communities/buildings to establish and maintain business relationships.

The adecuado candidate is detail-oriented, highly communicative, confident on the phone, tech-savvy, and comfortable using AI tools to improve productivity and streamline research. Exceptional English communication skills are essential, as the assistant will regularly communicate with U.S.-based tenants, leasing offices, and property representatives.

Key Responsibilities

- Manage and organize the executive's email inbox.
- Research apartment communities and compile prospect lists using AI and online resources.
- Maintain and update Excel spreadsheets with accurate property information, including:
- Leasing office contact names
- Phone numbers
- Email addresses
- Corporate leasing availability
- Notes from conversations
- Conduct outbound outreach to tenants and apartment buildings/property communities to gather information, build relationships, and identify potential business opportunities.
- Call apartment leasing offices and communicate with property representatives to gather information and establish corporate leasing relationships.
- Communicate professionally with tenants, leasing offices, and property representatives via phone, email, and other communication channels.
- Follow up consistently with apartment communities and prospects that previously declined, requested future contact, or require additional communication.




- Maintain detailed call notes and update CRM/spreadsheets accurately after each interaction.
- Assist with tracking new business relationships, prospects, and acquisition opportunities.
- Complete additional administrative and executive support tasks as assigned.

Qualifications

- Must have at least 2 years of experience working with U.S. clients.
- Must currently reside in Colombia and be available to work during EST business hours.
- Exceptional spoken and written English, with the ability to communicate naturally, confidently, and professionally with U.S.-based clients, tenants, leasing offices, and property representatives.
- Strong, professional phone presence and confidence conducting outbound calls and outreach.
- Comfortable making a high volume of outbound calls and following up consistently.
- Strong organizational skills and exceptional attention to detail.
- Proficient in Microsoft Excel or Google Sheets.
- Experience using AI tools such as ChatGPT to assist with research and data organization is highly preferred.
- Previous experience as an Executive Assistant, Administrative Assistant, Virtual Assistant, or Business Development Assistant is a plus.
- Ability to work independently, manage multiple priorities, and maintain accurate records.
- Comfortable communicating with different types of people and building professional relationships through outreach.

Preferred Skills

- Experience in real estate, property management, leasing, or business development.
- Experience with tenant, property, or apartment community outreach.
- Strong communication, relationship-building, and follow-up skills.
- Comfortable learning new systems and processes.
- Able to represent the executive and company professionally when communicating with external contacts.

📌 Bilingual Real Estate Virtual Assistant (Short term rental) (Colombia)
🏢 Mpower Sourcing
📍 Colombia