About the job

Location: Barranquilla, Colombia (Remote)
Schedule: Full-Time (40 hours a week)

Job Overview:
We are looking for a looking for a highly organized, detail-oriented, and proactive Virtual Executive & Administrative Assistant to provide direct support to the Owner while assisting with the day-to-day administrative and financial operations of the company.
This position will serve as a trusted administrative resource responsible for payment coordination, financial tracking, calendar management, documentation, task management, and operational follow-through.

Key Responsibilities:

Financial & Payment Administration
• Process, coordinate, and track fleet maintenance and vendor payments.
• Assist with the coordination and execution of payroll payments, excluding employee time and attendance management.
• Maintain accurate records of recurring and variable payments.
• Maintain confidentiality and accuracy when handling sensitive financial information.

Executive Calendar & Personal Administrative Support.




• Take primary ownership of the Owner's professional and personal calendar.
• Create and maintain a daily priority/to-do list for the Owner.
• Coordinate business and family travel, including flights, hotels, transportation, itineraries, and scheduling.

SOP, Process & Documentation Support
• Assist in creating, documenting, organizing, and updating Standard Operating Procedures (SOPs) for
• Identify opportunities to simplify administrative processes and improve organization and accountability.

Administrative & Operational Support:
• Maintain organized digital files and records for payments, invoices, SOPs, business documents, and other administrative information.
• Prepare basic reports, summaries, spreadsheets, and documents as requested.
• Assist with professional correspondence and preparation of business documents.
• Coordinate with managers, vendors, accountants, representatives, and other contacts when directed by the Owner.
• Follow through on assi

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