The Regulatory Operations Specialist's main responsibility is to manage regulatory submissions and associated tasks for 1-3 client brands while following industry standards, as well as agency-and client-established processes.
The Specialist will partner with agency brand teams to help prepare and upload submission materials into client submission portals.
This role requires excellent planning, problem-solving, organizational, written, and verbal communication skills to ensure accuracy and efficiency of submissions, as well as the ability to work in a fast-paced, deadline-driven environment.
The Specialist must be a critical thinker and be able to learn new systems and processes for the agency and their assigned client brands.
Proficiency in Excel, Word, PowerPoint, Outlook, and Teams required.
Responsibilities:
Successfully manages day-to-day workload for 1-3 client brands.
Stays up-to‐date on the latest standard operating procedures for each assigned client brand.
Prioritizes workload to successfully meet each client's deadline.
Communicates clearly and effectively with appropriate agency team members about status, requirements, and challenges when working on submissions.
Maintains updated trackers and assist on updating client brand process decks.
Communicates changes in processes to the extended internal teams.
Attends agency team meetings for assigned client brands.
Complies with agency administrative processes and ways of working.
Uploads clean,



properly named documents, and annotated pieces with appropriate references.
Opens placeholders for submissions as required by client process.
Flag missing information (metadata) to the account team where applicable.
Responsible for resubmissions, final submissions, validation, and functional annotations, as specified by assigned client brands' regulatory process needs.
Uploads relevant supporting documents to accompany submissions.
Links tactics to relevant component assets as per assigned client brands' regulatory process.
Tracks status of submitted tactics in the MLR portal.
Downloads MLR comments from submission portal and share with account, project management, and copy.
Uploads references and assets to the submission portal for approval.
Requeriments
1+ year of experience in the Pharma or Legal industry.
Strong attention to detail.
Advanced English proficiency (B2+ or C1).
Proficiency in Microsoft Office and Google Workspace.
Benefits
Contribute to a culture of operational excellence
Work on high-impact projects
Dynamic and collaborative environment with professional growth opportunities
Versátil work environment with a strong work–life balance
Stability and wellness programs, including:
Private health insurance support
Employee fund
Additional paid time off, including half a day off on your birthday
Hybrid work model
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📌 Regulatory Ops Specialist (Bogotá)
🏢 Omnicom Global Solutions Colombia
📍 Bogotá