- Serve as the right hand to the executive team and play a pivotal role in Veho's success
- Manage the Executive Team's calendar, scheduling meetings, appointments, and events to optimize time management
- Coordinate complex travel arrangements, including flights, accommodations, and itineraries
- Prepare and edit correspondence, reports, presentations, and other documents
- Adjust priorities dynamically in response to the fast-paced and evolving needs of a growing company
- Be available outside of standard hours to address urgent matters as needed
- Screen and prioritize emails and inquiries for the Executive Team, ensuring timely responses, potentially leveraging AI for filtering and initial drafts
- Represent the Executive Team in professional communications when required
- Organize board meetings, leadership team meetings, and offsite events, including agenda preparation and minute-taking when needed
- Ensure the Executive Team is prepared for meetings with briefing materials and necessary documentation
- Provide occasional personal support to the Executive Team, such as managing personal appointments or errands
- Improve processes and maximize productivity through the use of AI

Requirements

- 5+ years of experience in an executive assistant or similar role, supporting C-level executives in fast-paced environments
- Experience in a start-up, high-growth, or entrepreneurial organization is highly desirable
- Proven track record of managing complex calendars, travel arrangements, and multiple priorities




- Exceptional organizational and time-management skills, with the ability to prioritize and multitask effectively
- Outstanding written and verbal communication skills, including professional email and report writing
- Adept at problem-solving and decision-making, with a proactive and resourceful approach
- Strong attention to detail, ensuring accuracy in all tasks and materials
- Demonstrated ability to handle confidential information with integrity and discretion
- Proficiency in Google Suite and other relevant communication tools
- Proficiency using AI tools and a willingness to explore new technologies to enhance productivity
- Must be at least 18 years of age

Core Competencies

Demonstrates expertise in managing complex calendars, travel arrangements, and prioritizing multiple tasks in a fast-paced environment. Proficient in utilizing AI tools and Google Suite to enhance productivity and streamline communication.

Highest-signal resume keywords

- Executive Support Experience
- Calendar Management
- Travel Coordination
- Organizational Skills
- Communication Skills

ATS Optimization Keywords

Hard Skills

- Calendar Management
- Travel Coordination
- Report Writing
- Email Communication
- Document Preparation

Soft Skills

- Problem-Solving
- Time Management
- Attention to Detail
- Proactive Approach
- Discretion

Industry Keywords

- Executive Assistant
- C-Level Support
- Start-Up Experience
- High-Growth Environment

Tools & Technologies

- Google Suite
- AI Tools
- Communication Tools

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📌 Administrative Assistant (Bogotá)
🏢 Jobtailor
📍 Bogotá